Big Brothers Big Sisters Seeks Temporary Part-Time Receptionist

Temporary Part-Time Receptionist Position

Big Brothers Big Sisters Columbia Northwest is seeking a temporary part-time receptionist. The hours for this position are Monday, Tuesday, Thursday, and Friday 3:30 p.m. to 7:00 p.m. and Wednesday 8:30 a.m. to 5:30 p.m. On January 5th this position will transition to a temporary full-time position for approximately 8 weeks. Rate of pay is $12.00 hour and no benefits.

Priority job responsibilities:

Ensure a successful and positive customer experience as the first point-of-contact with clients both in our office and over the telephone. Answer telephone in a professional, courteous and timely manner (by 3rd ring). Screen telephone calls thoroughly and direct to the appropriate people/departments. Manage front office space; ensure area is clean and clear of clutter, delivery boxes, etc. Space should always be presentable to the public. Maintain welcome board with all visitors’ names. Prepare match meeting and match interview packets for customer relations, enrollment and match support for all branches; keep a schedule to ensure packets are well-stocked.

Daily routines:

Check general voice mailbox and forward messages to appropriate people. Distribute faxes as they are received. Send faxes as needed. Manage lobby area; must be clean, organized and presentable. Manage copy machine area; ensure copier is stocked with paper and area is clutter-free and organized. Shred confidential documents every Friday at end-of-day.

General office assignments:

Assist Office Manager, Executive Assistant and other departmental staff with various tasks and projects, which include but are not limited to:

Bulk mailings for activities and special events; prepare correspondence and labels via mail-merge, stuff envelopes and post. Special assignments to assist Fund Development with event preparation materials.

Communication

Check-in daily with Office Manager as to any changes in work schedule or upcoming projects.

Please email cover letter and resume to [email protected] or mail to: Big Brothers Big Sisters Columbia Northwest, 1827 NE 44th Ave., Suite 100, Portland, OR 97213. Attn: Part-Time Receptionist.  This position will close on November 7th, 2008.

Kristen Potts

Office Manager

Big Brothers Big Sisters Columbia Northwest

1827 NE 44th Avenue, Suite 100

Portland, OR 97213

Tel: 503.249.4859 ext. 233

Fax: 503.249.5777

Email: [email protected]

www.bbbsnorthwest.org